Banquet Information

27 Jan 12 Alissa Murrie

The following information is designed to assist in planning your upcoming event in regards to our catering and banquet facilities. We offer wedding, special event, and group conference services of all kinds. Because successful coordination for any type of event is a time consuming process, all details must be completed and agreed upon in writing at least 30 days prior to your function. If you are planning a wedding, read some of our additional wedding policies for planning and clarification.

Assignment of Function Space
Function space is assigned based on the number of persons expected. In the event that attendance numbers increase or decrease, Resort management may find it necessary to change the location, without prior notification, to a room better suited for your attendance and the type of function. Applicable charges will apply to the space reserved for your function.

Room Charges
A room rental charge, starting at $250 plus a 20% service charge and 5% SC tax will apply per 4 hour function. Additional set-up fees may apply to function space. White linens are included in the room charge for your catered functions. Specialty linens or different colored linens can be obtained for a nominal fee with advance notice.

Pricing
Written confirmation of prices for all banquet food and beverage selections may be obtained six (6) months prior to group arrival. Our menus do change annually; therefore, the Director of Catering will assist you in making comparable selections, in the case of a menu change during the planning phase for your conference or event.

Menu Selection
All food and beverage served at our Resort are provided by Proof of the Pudding at Fripp Island Resort. Final Menu selections must be submitted to the Director of Catering at least 30 days prior to the event. Fripp Island does not allow outside catering of Food (with the exception of special occasion cakes) or Beverages, including Liquor, Beer and Wine. A 20% service charge and South Carolina State and Local sales tax will be added to all food and beverage items.

A buffet menu is necessary for all outdoor functions. Buffet banquet food lines are designed for 1 ½ hours of service, with additional charges incurred if this time period is extended. The selection of a buffet menu for less than 25 people will also require a surcharge of $100.00.

Beverage and Food Service
The South Carolina Liquor Commission regulates the sales and service of alcoholic beverages. Fripp Island Resort is responsible for the administration of these regulations. Additionally, the Resort’’ license requires the Resort to

  1. Request proper identification (photo ID of any person of questionable age and refuse alcoholic beverage service if the person is underage or cannot produce proper ID)
  2. Refuse alcoholic beverage service to any person who, in the Resort’s judgement, appears intoxicated. It is the Resort’s policy, therefore, that liquor cannot be brought into the Resort from outside sources and must be supplied by Fripp Island Resort. Additionally, the Resort does not allow food or beverage to be brought into the Resort, whether purchased or catered from outside sources.

Engineering and Electrical Charges
Special engineering and electrical requirements must be specified in writing at least (21) days prior to the function. Charges will be based on the labor involved and the power drain.

Weather Policy
In all cases, the Fripp Island Resort reserves the right to make a final decision if lighting storms or severe weather conditions are expected in the vicinity that may endanger the safety of guests or employees. Should there be a report of a 30% or more chance of rain in the area, the scheduled function will take place in the designated back-up area. Temperatures below 60 degrees and/or wind gusts in excess of 20mph shall also be cause to hold the function indoors. This decision will be made no less than five hours prior to the scheduled starting time of the function. Should the decision be delayed and result in double-set up of the function, a service charge of $5 per guest will be added to your master account.

Labor Charges
Additional carvers, station attendants, and food and cocktail servers are available. Please the consult the Director of Catering for current pricing. The Resort reserves the right to request additional labor fees due to extra-ordinary needs in this area.

Guarantee
In order that Fripp Island Resort may properly prepare for your event, it is very important that we receive your confirmed attendance numbers ten (10) working days prior. Final guaranteed number, within 10% of confirmed attendance, must be received three (3) working days prior to the event, by 12:00 noon. Your charge will be based on this guaranteed number, plus any additional charges over and above. Meals will be prepared based on your guaranteed number. However, if you wish, the room may be set for 5% over your guarantee and our banquet kitchen will make every effort to duplicate your meal for additional guests. If this cannot be done, a substitute entrée will be provided.

Damages
Patron agrees to be responsible and reimburse Fripp Island Resort for any damages done by patron or patron’s guests, employees, independent contractors or other agents under the control of the patron.

Cancellation Policy
Cancellations received in writing 30 or more days prior to the event will result in a full refund of the deposit. Cancellations made less than 30 or more days before the event will result in forfeiture of the deposit, or 50% of the anticipated billing, whichever is greater.

Weddings and Social Events Celebrate grand events of any kind at Fripp Island Resort.